Chair and Vice Chairs shall attend the Committee Orientation/onboarding virtual sessions led by the Councilors-at-Large.
The Chair shall prepare meeting agendas, send notice of meeting to committee members, lead the meeting, and may designate the Vice Chair or another committee member to record meeting minutes. The vice-chair or other representative will assume these responsibilities in the absence of the chair.
The Chair to ensure that the Committee's Annual Report of Activities is submitted to APS Council by the required deadline of August 31 each year. Any committee that fails to submit their annual report of activities to APS Council for two consecutive years may be considered for committee deactivation by APS Council.
Chair and Vice Chair to maintain the APS Committee's Online Community and shared files that include activities, records, meeting minutes, copies of previous annual reports, etc. and ensure that proper onboarding and transfer of all files and information are shared with the incoming chair.
Review process for Committee Member Appointments
Ensure effective chair rotation/appointment and transfer of knowledge from outgoing chair to incoming chair.
Chair to lead committee vice chair appointment during virtual committee meetings held prior or at the APS annual meeting. Typical term length for the rotational chair lineage:
vice chair is a one year appointment effective at the close of the APS annual meeting.
vice chair will rotate up to chair the following year at the close of the APS annual meeting.
chair will serve for a term of one year, but may serve two terms consecutively.
chair will serve for one additional year as immediate past chair.
The chair may submit a proposal for either a merger with another committee or for voluntary deactivation of their committee. The recommendation to include a complete accounting of votes, a listing of members of the committee who were present, and the primary reasons for voting in favor of either merging or deactivating the committee. If less than half of the members of the committee are present at the time of voting, APS Council may accept the recommendation from the committee chair or request that a second vote be taken to include all current members.
