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Internal Communications Officer

The Council appoints the Internal Communications Officer (ICO) of the society for a three-year term of office. Individuals shall not serve more than two terms consecutively. The ICO cannot simultaneously hold another office of the society during their term as ICO.

General Responsibilities

  1. Assumption of office: Takes office at the close of the society's annual meeting following appointment.
  2. Membership: Serves as a member of the Council and of the Executive Committee of the Council.
  3. Primary duty: Serves as the internal communication officer (ICO) of the Society and oversees communication and accomplishment of tasks and action items.
  4. Strategic Plan: With the Presidential lineage and Chief Executive Officer, develops a Strategic Plan for discussion and approval by Council.  Along with the Councilors-at-Large, the ICO communicates the Strategic Plan to APS leadership, members, and facilitates alignment of activities of the forgoing with the Strategic Plan.
  5. Meeting agendas: ​Attends the agenda framing meetings to review and finalize Council's meeting agenda and materials.  ​When necessary and desirable, issues a specific call for agenda items to Council members, standing and ad hoc committee chairs, office and board directors and chairs, and representatives.
  6. Reporting to Council: Works with Councilors-at-Large to communicate with APS leadership and coordinate exchange of information between the foregoing entities and between the entities and Council for immediate upcoming meetings of Council.
  7. Annual Membership Report: Delivers an annual report on membership to the assembled Society at the annual meeting, including a remembrance of members who passed away since the previous annual meeting.
  8. Annual Report of the Society: Prepares and coordinates with APS staff the Annual Report of the Society for posting on the website and publication in Phytopathology News. Along with the Councilors-at-Large and APS staff, will request annual reports from society officers, division councilors, editors-in-chiefs, and leadership from boards and offices.
  9. Reporting to Membership: Prepares periodic (e.g., quarterly) articles for Phytopathology News on Council initiatives, activities, and issues of strategic importance.
  10. Manual of Operations: Along with APS staff will assist with editing and updating the APS Manual of Operations (MoO), with revision changes going to Council for final approval by majority vote. 
  11. Appointments by Council: In preparation for Council meetings, reviews with staff necessary APS Council appointments for the coming year.

Meetings of the Council and Executive Committee

  1. Parliamentarian​: Serves as the parliamentarian during meetings of Council and facilitates the observation of rules of order, motions, and votes of Council.
  2. Minutes of Meetings: Reviews meeting minutes that are prepared by APS staff. ​