- With the assistance of the Council, the executive vice president and others, the President leads and supervises all society affairs. The President, Officers, and Editors-in-Chief carry the major burden of establishing policy and conducting society business. The Executive Vice President is responsible for implementing these policies, as well as for operation of the society headquarters and supervision of its staff. The President, however, is ultimately responsible to the membership in all the foregoing matters.
- The President maintains ongoing dialogue and exchanges information and ideas regarding current issues with the Executive Committee and the Executive Vice President.
- The President develops priorities relevant to the current strategic plan.
- Assumes office at the close of the society's annual meeting.
- The President presides at all meetings of the Council and Executive Committee. With the assistance of APS staff, the Internal Communications Officer, and the Executive Committee, the President develops and distributes an agenda and any relevant additional documents for all meetings of Council; said document to be distributed, if possible, at least two weeks prior to each meeting.
- Is the presiding officer of the Executive Committee of Council, serves as a member of the Headquarters Operations Committee, and serves as a member of the Public Policy Board.
- Approves all press releases and similar public announcements from Office of Public Relations and Outreach.
- Notifies appropriate persons of Council decisions on requests for fund expenditures.
- Invites appointees designated by the Council to membership on task forces, ad hoc, or special committees.
- Reviews the activities of all special committees with Council to determine if the committee's charge has been met and, if so, recommends dissolution of the committee, task force, or ad hoc committee.
Preparation for Annual Meeting and Council Meetings
- Maintains liaison with the Program Chair (APS president-elect) on all decisions relating to program planning and organization. Develops theme for annual meeting held at the end of their term of office.
- Maintains liaison with the Executive Vice President, the director of the Annual Meetings Board, and the director of meetings on appropriate matters related to planning for the annual meeting. Organizes and selects speakers for the Plenary Session and the President's Forum (if appropriate) in consultation with the Immediate Past President, President-Elect, and Vice President.
- Receives the report of the Awards and Honors Committee, notifies the awardees of their selection, and ascertains that each will accept the award and whether they will attend the annual meeting to receive the award. Notifies Council members and staff of the election of Fellows and other APS and appropriate non-APS awards after awardees have been notified. Obtains the approval of a majority of Council members for the presentation of the Award of Distinction.
Conduct of Annual Meeting
- Presides at the annual business meeting of the society and, with the assistance of the Internal Communications Officer, determines the order of business.
- Presents awards to awardees at the annual awards ceremony.
- Presides at the Plenary Session and delivers a presidential address.
- Attends or designates a fellow officer to attend the senior editor Luncheon.
- Attends or designates a fellow officer to attend the Sustaining Associates breakfast, to provide an update on the affairs of APS.
Activities Immediately After the Annual Meeting and Divisional Meetings
- The President creates, makes appointments to, and develops the charges to all ad hoc committees. Fellow officers, Council members, office directors, and chairs of relevant committees should be consulted for nominees.
- The President sends letters of congratulations to:
- The nominator of each recipient of the Fellow or other award of the society. This serves as notification of the award.
- New society officers and councilors.
- Sends letters of appreciation to:
- Outgoing society officers, councilors, special and ad hoc committee chairs, and society representatives.
- Plenary session speakers, guest lecturers and other participants in society functions, as appropriate.
- Division president and local arrangements chair following each division meeting attended by the president.
- Notifies chairs of ad hoc committees appointed by the previous president of their immediate dissolution or reappointment by the incoming president.
Nominations and Appointments
The President will solicit and receive suggested nominees for offers of Council and other key entities from a Nominations Committee. Any APS member may also suggest nominees or self-nominate for consideration by Council. The President will present nominee(s) for each office to the Council for consideration. Council then chooses by majority vote a successful nominee, who is notified by the President.
Nominees for society offices should be selected early during the final year of service of the outgoing officer to allow orderly transfer of responsibilities. It may be desirable for certain officers-elect of Council, such as the Treasurer or ICO to "shadow" their predecessor for up to one year before assuming office.
The president, with assistance of Council, will insure that newly appointed officers are informed of their duties. The term of each office is three years. Individuals shall not serve more than two terms consecutively. Present members of Council normally will not be appointed to any position that would begin prior to the end of their current term. All nominees must be members of APS.
The President coordinates efforts to select as nominees, and elect or appoint well-qualified members of APS to serve as:
- Society officers (Treasurer, Internal Communications Officer)
- Council members (Divisional and Publications Councilors)
- Directors and Chairs of all Boards and Offices
- Members of the Financial Advisory Committee.
- Members of Foundation Board of Directors
- Society Representatives
- The President appoints, with the approval of Council, representatives to other organizations in which the society is entitled to be represented and in which representation is to the society's advantage. (See Representatives section).
- Representatives to meetings or events. APS receives many invitations to send representatives to important national or scientific meetings or events. In addition, requests are received soliciting nominees for various awards, lecture programs, etc. In consultation with the Council, appropriate committee chairs and others, the president selects members for such recognition or participation when it is in the best interest of the society.
- The President works with the Executive Vice President to approve staff participation at other meetings and events.