Photo courtesy of Hilton University of Florida Conference Center Gainesville
A block of rooms has been reserved at the Hilton University of Florida Conference Center Gainesville for February 7 and 8 (Thursday and Friday). A very limited number of rooms is also available for February 6 (Wednesday) and 9 (Saturday). The group rate for “run of the house” rooms is $129/night for February 7 and 8 and $149/night for February 6 and 9 prior to taxes (11.5%). Rooms will be available, by reservation, on a first-come first serve basis. The deadline to make reservations at the group rate is January 15, 2019. There is no guarantee of room availability or rate once the block of rooms is filled and beyond this deadline. Reservations may be made by calling 1-800-HILTONS or by visiting https://www.hilton.com/en/hi/groups/personalized/G/GVNCCHF-APS219-20190207/index.jhtml?WT.mc_id=POG. The group code is APS219. Reservation modifications should be made with the hotel’s Group Reservations Department. Cancellations must be received 2 days prior to arrival to avoid room charges.
Hilton University of Florida Conference Center Gainesville1714 SW 34th StreetGainesville, Florida 32607(352) 371-3600http://www.uf.hilton.com/
Check in: 3:00 PM Check out: 12:00 PMParking: self-parking (no parking fee)
The following airports are served by most major airlines. These are the most popular airports; however, there are other airports.
For visitor information on Gainesville, please visit: https://www.visitgainesville.com/.
The 2019 SD-APS program will consist of oral and poster presentations. The SD-APS meeting is an excellent opportunity for graduate students to obtain presentation experience at a professional meeting.Abstracts must be submitted online (submission link below) by December 3, 2018. Please be sure to indicate (1) if you want to have your abstract published, (2) if you will be giving a poster or oral presentation, and (3) if you will be participating in the Graduate Student Research Award Competition or the Graduate Student Poster Competition (see notes below). All abstracts must be reviewed by all authors AND peer-reviewed by two additional people. You will have to certify on the abstract submission form that all authors and two additional people have reviewed your abstract.This year there will be a limit of 30 oral presentations in the Graduate Student Research Award Competition. Abstracts will be accepted in the order they are received by email (see instructions). Students who do not wish to participate in the Graduate Student Research Award Competition or who are not able to be included in the Graduate Student Research Award Competition may choose to present their abstract as a non-competitive oral presentation, non-competitive poster presentation, or competitive poster presentation. Non-student members may also submit abstracts for inclusion in the oral technical session or the poster presentations. However, there are limits as to the number of poster presentations and oral technical session presentations that will be accepted. Slots for the poster presentation and oral technical sessions will be filled as abstracts are received, so consider submitting an abstract of your original research earlier rather than later. Additional requirements for the Graduate Student Research Award Competition and the Graduate Student Poster Competition are listed on the respective webpages. Meeting participants submitting abstracts will be notified by December 17, 2018, of the status of their abstract in the meeting program.
Abstract Payments: An abstract submission fee ($45) is required for ALL abstracts submitted for presentation (oral or poster) at the 2019 SD-APS Meeting. Authors will still have the option to publish or not publish. You must indicate if you want your abstract published or not published on the abstract submission form. Abstract submission fees must be paid at the time of abstract submission.
Abstract acceptance and submission: Criteria for abstract acceptance and submission will be based on the SD-APS abstract guidelines.
Oral presentation guidelines: Fifteen minutes will be allowed for each oral presentation in the Graduate Student Research Award Competition and oral technical sessions with 13 minutes for the presentation and 2 minutes for questions. Equipment will be available for digital presentations (PowerPoint) via LCD. Bring your presentation in PowerPoint format (PC compatible) on a USB memory stick.
Poster presentation guidelines: Posters will follow standard APS guidelines and must not exceed 46 inches wide by 45 inches high.
Deadline for submitting abstracts is December 3!
1) Go to the ABSTRACT SUBMISSION FORM2) Enter Abstract Title, submitter e-mail, type, and answer three questions.3) Enter Author information4) Enter Abstract Text5) You will receive an e-mail confirmation.6) A non-refundable $45 submission fee is required at the time you submit your abstract. .
Changes to abstract submissions and abstract withdrawal or reinstatement can only be made before the December 3, 2018, deadline. Please preview your abstract to ensure that all affiliations, spellings, and formatting are correct.
For questions or problems regarding the online abstract submission form, contact APS HQ.
by January 4
by January 25
after January 25
Online Registration (click this link to register online)(Note that you must be logged into the APS website to register online. If you are new to the APS website, you can create a new account)
By PhoneCall Cindy Scheller at APS Headquarters at +1.651.994.3808
Gainesville Fungal Foray (FREE - registration required)Thursday, February 7, 2019, 12:00 PM – 3:40 PMGet your boots dirty while searching for fungi in Florida’s natural environment. Join us on a fungal foray led by University of Florida experts to explore the fungal diversity at the Paynes Prairie Preserve State Park. The hiking trails through the park will also allow you to explore the parks interior and observe various wildlife, including gators, wild horses, bison, and birds. Transportation to and from the hotel and snacks and water will be provided. You must register by Jan. 25, 2019 to reserve a spot for this event.
Welcome Reception (Included with registration)Thursday, February 7, 2019, 6:00 PM – 8:00 PMGather and visit with your fellow SD-APS Meeting attendees at The Hilton University of Florida Conference Center Gainesville before the scientific program begins. Appetizers will be available and a cash bar is anticipated. *Please indicate if you plan to attend so that we can get an accurate count for food purchases.
Careers 101 Workshop: Networking 101 (FREE - registration required)Friday, February 8, 2018, 12:00 PM – 2:00 PMCollaborations and job prospects can be based upon who you meet and how you communicate. Networking early in your career is the key to making those connections and keeping relationships open. This workshop is an introduction to some of the networking skills that are essential for both early career and sustained productivity. Lunch will be provided. Workshop is intended for early career professionals, postdocs, and students. You must register by Jan. 25, 2019 to reserve a spot for this event.
Visit the SD-APS Graduate Student Facebook page or contact your Graduate Student Representatives (Michelle Oliveira (Senior) firstname.lastname@example.org or Tracy Hawk (Junior) email@example.com for additional information.
Awards Banquet (Included with registration*)Saturday, February 9, 2019, 6:30 PM – 9:00 PM*Please indicate if you plan to attend when you register so that we can get an accurate count for food purchases.
Guest Banquet Ticket ($35.00)Note: Your meeting registration includes ONE ticket to the awards banquet. You'll only need to purchase another ticket if you are bringing a guest that will also be attending the awards banquet.
Blueberry Tour (FREE - registration required)
Join/follow the SD-APS on Facebook and the SD-APS Graduate Students on Facebook and Twitter!