|
|
These guidelines are intended to help authors prepare their contributions for publication. They explain how to organize the text, how to prepare figures and tables, and how to cite references to achieve maximum quality and consistency among chapters in each book and among all books published by APS PRESS. If you have further questions regarding the organization or content of your manuscript, the editorial style of your chapter, or the formatting of your draft, contact the editor of the volume. Manuscript Organization Length and Size Layout Tables Note that some publishers require specific wording in credit lines as a condition for granting permission to reprint (see Copyrights and Permissions to Reprint). If you have constructed the table from information in published work, give the original source credit aData from Richardson (1997). If you have modified the table to the extent that it is a new table, use aAdapted from Richardson (1997). Figures-Preparation Instructions for digital images are given below. If you are not able to make high-quality digital images, send high-quality original photos and drawings, which will be returned upon request. Do not send photocopies for reproduction. However, do send numbered photocopies along with originals to aid in identifying figures. In a composite figure (combining separate illustrations), the illustrations should be similar in contrast, background density, and content; line drawings and photographs should not be combined in a composite. The parts of a composite should be labeled with capital letters (A, B, etc.). The number and title of the figure should not appear in the figure itself but should be in the caption. Make the parts of the figure proportional to one another—a large figure with small lettering looks out of proportion and is hard to reduce. Figures-Digital Images Submit each figure in a separate file separately from the text. Digital image files must be saved in .tif, .eps, or .jpg format for PC or in .tiff, .pict, .jpeg, or .eps format for Macintosh. Photographs must be grayscale and at least 300 dots per inch (dpi). Do not use RGB images; convert them to grayscale. Line drawings and charts must be between 600 and 1200 dpi. It is better to make the figure larger than its final size so that it can be reduced to increase the resolution. APS discourages submission of image files generated with Office programs such as PowerPoint and Excel or images embedded in Office applications, e.g., word-processing documents. Figure files must be named consistently. Give the chapter number (or the author’s name if the number isn’t known) and the figure number, as well as the correct extension (e.g., Fig8-1.tif or FigHanson-1.tif) Figures—in Text Cite figures in numerical order in the text. If a figure is not original, its caption must include a courtesy line or a credit line. For a figure that has not been previously published and has been contributed without restrictions on its use, provide a courtesy line such as the following: Fig. 1. Wheat kernel diagram. (Courtesy J. J. Doe) For a figure that has been published elsewhere, provide a credit line such as the following: Fig. 1. Wheat kernel diagram. (Reprinted, by permission, from Doe and Smith, 2002) Note that some publishers require specific wording in credit lines as a condition for granting permission to reprint (see Copyrights and Permissions to Reprint). If you have modified the figure to the extent that it is a new figure, use Fig. 1. Wheat kernel diagram. (Adapted from Doe and Smith, 2002). Copyrights and Permissions to Reprint Copyrights This book will be published under the copyright of APS. Be sure that one author of your chapter (representing the others, if any) signs the copyright transfer form (entitled “Authorization to Publish”), which accompanies these guidelines, and returns it to the editor with your manuscript. Anyone other than the author(s) who contributes any original portion of the book (chapter, slide, photo, etc.) must sign the form and describe the appropriate items. Therefore, if original material has been contributed to your chapter by someone else, that person must sign an Authorization to Publish form, which must be included with the manuscript. If your chapter is in the public domain and not copyrightable—that is, if you are an employee of the U.S. government and it was created as part of your job—check that section of the Authorization to Publish form. Also, the following statement must appear at the bottom of the first page:
Permissions to Reprint If you wish to use previously published material (illustrations, tables, or quotations of 50 words or more), you are responsible for securing permission to do so in writing from both the copyright holder (usually the publisher) and the author of the material. This applies to your own published work as well as to others’ work. An electronic form for requesting permission can be obtained from APS headquarters. The form is designed to be used for obtaining permission from both the author and the original publisher of the material. It may be helpful to write to the author first, because many publishers grant permission to reprint material only if the permission of the author has been obtained. If you choose to use this form, fill in the appropriate items. (Note that some publishers now prefer that permission requests come through their websites.) Submit all permission letters to the editor with your manuscript. Your manuscript is not complete until all necessary permissions have been obtained. Because it can take a long time to obtain the required letters of permission, request permission as early as possible in the preparation of your manuscript. No permission from the publisher is required for reproducing material copyrighted by APS or that is in the public domain. As a courtesy, however, request permission from the authors of these materials and give full credit to all sources. Editorial Style Text should be provided as Word documents in Times. If you have questions on specific points of editorial style, contact the editor. All chapters must be written in English. Use U.S. English spelling (as specified in a Merriam-Webster dictionary), and follow standard English usage. Avoid specialized jargon and excessive abbreviations. Acronyms and coined abbreviations may be used. At the first use, spell out the term and enclose the abbreviation in parentheses; thereafter use only the abbreviation. Units of measurement according to the International System of Units (SI, or Systeme Internationale, popularly known as the metric system) are preferred. Use numerals before standard units of measurement (1 g, 9 kg); otherwise use words for numbers one through nine and numerals for numbers 10 and up. Title and Author Identification The title should describe the important aspects of the chapter and be as concise as possible. Give authors’ names, titles, affiliations, business addresses, and a contact E-mail address. Include a street address or post office box number for our records, although these will not be given in the book. Include zip codes for locations in the United States and country names for locations outside the United States. Text No heading is necessary for an obviously introductory section at the beginning of a chapter. Divide the body of the text into logical sections and subsections, but avoid excessive fragmentation of the text. Acknowledgments Acknowledgments, if any, should be placed at the end of the text. Literature Cited Be selective rather than inclusive in citing references. Number the alphabetized references, and cite them in the text by number (as in Plant Disease and Phytopathology), e.g., "Epiphytotics of CRSV have occurred recently in Belgium, New Zealand, and Israel (1,7,17)." List references in alphabetical order by authors’ surnames. Be sure that every reference mentioned in your chapter is listed accurately in the Literature Cited section and that each reference is cited in the text. See the BIOSIS List of Serials for accepted abbreviations of journal names and a recent copy of an APS journal for examples of how to format references for various types of publications. Personal communications and other unpublished work (including work in preparation, work that has been submitted but not accepted for publication, work that has been accepted but not published, and papers presented at meetings but not published) are not published literature and should not be listed in Literature Cited. Refer to such work parenthetically in the text: (R. Jones, unpublished) or (R. Jones, personal communication). Do not use footnotes for this purpose. You must submit with your manuscript written permission from any person cited as the source of unpublished information. Summary of Requirements for Final Submission
|
