Dear Colleague,
This is the first mail announcement for the 2002 meeting of the Potomac Division of APS, which will be a joint meeting with ERCERIM (Eastern Regional Conference on the Ecology of Root-Infecting Microorganisms). The meeting will be held on March 4-6, 2002 at the Fort Magruder Radisson in Wiliamsburg, VA, located within walking distance of Colonial Williamsburg! The meeting will have particular focus on soilborne organisms, but will also include updates in other areas, as well as contributed papers and posters.
A tentative meeting program is enclosed. More detailed program information will be included in the second mailing and will also be posted at http://www.bsi.vt.edu/Baudoin/potomac/
Hotels. A block of rooms has been reserved at special rates for the ERCERIM and APS Joint Meeting at the Radisson Fort Magruder Inn and Conference Center, 6945 Pocahontas Trail, Williamsburg, VA. It is your responsibility to make your own lodging reservations. Please call the hotel at 800-333-3333 and ask for in-house reservations. Reservations must be made by February 4 to receive the discounted group rate of $59, single or double (plus tax). This same special rate will be available for people who would like to come earlier and spend a weekend in the Williamsburg area (available from March 1 to March 10). You must mention the ERCERIM or APS Meeting to obtain the special rate. Additional charges do exist for triple or quad occupancy as well as a $10 fee for roll-away beds.
Driving directions, Airports, shuttle service
Meeting registration.
The registration fee is $125 per person, if registered by February 15th. After this date, the fee is $145. Registration fees reflect a longer program (2 1/2 days), meeting costs, and many meals included, but we were able to negotiate a very reasonable lodging rate to keep your total travel costs down. Student and Emeritus as well as *one-day registration fees are also offered. The following meals are included in your registration:
- reception on Monday evening
- continental breakfast on Monday, Tuesday, and Wednesday
- lunch on Monday and Tuesday
- refreshment break service during the meetings each day.
- the garden tour of Busch Gardens and/or Colonial Williamsburg.
- conference handouts
The reception and banquet on Tuesday evening will be an additional charge.
*one-day registration fees only include the meals offered during that day (excluding the banquet)
You may either register via a secure website (https://www.conted.vt.edu/ssl/pot-erc-reg.htm ) using a credit card, or use the enclosed registration form and mail payment.
1. Make check payable to: Treasurer, Virginia Tech CE2. Mail form with payment (no staples, tape, or paper clips please) to be postmarked by February 15, 2002 to:
Conference Registrar
Division of Continuing Education
810 University City Boulevard, Suite D
Virginia Tech, Mail Code 0272
Blacksburg, VA 24061 (phone: (540) 231-5182)or fax credit card registrations to: (540)-231-3306
3. Registration will be processed when payment is received.
Registrations postmarked (or received via website after Feb 15) will be $20 extra.
Contributed papers, posters, and abstracts. The deadline for receipt of titles for contributed papers and posters is Friday, February 1, 2002. Posters are encouraged. Titles may be e-mailed (preferred), mailed, or faxed to Jim Kotcon.
James Kotcon, Secretary-Treasurer
West Virginia University
Plant & Soil Sciences Division
401 Brooks Hall
PO Box 6057
Morgantown, WV 26506
E-Mail: jkotcon followed by @wvu.edu
Information needed:
- Paper or poster
- Title
- Authors and their addresses (presenter's name in ALL CAPS)
- Indicate if in Graduate Student Paper Competition: if so, abstract must be received by Feb 15
Abstracts for contributed papers are optional. Abstracts that are received by Feb 15 will be made available at the meeting. Each abstract submitted should be on a Division Abstract Form AND on a diskette, and must conform to the instructions available on the form and on APSNet. An abstract form is enclosed, and is also available for download in pdf format and MS Word format. The original of the abstract plus a check for $45.00 are required. Organizations sending multiple abstracts are encouraged to collect and send all abstracts in one unit. Make checks payable to POTOMAC DIVISION, APS. Abstracts not accompanied by the $45.00 fee will not be published in Phytopathology. Abstracts submitted too late for inclusion on the abstract booklet will be published on APSNet and in Phytopathology as long as they are submitted by the time of the meeting.
Titles, abstracts, and diskettes, all should be sent to Jim Kotcon, Secretary-Treasurer (address, see above). Payment can be made with meeting registration, or a separate check may be sent to Jim Kotcon.
Graduate Student Paper Competition. A first and second place award of $250 and $100, respectively, is available. To be eligible for this competition you must: 1) be a member of the Potomac Division; 2) have been a graduate student in an accredited graduate school at the time the research was done; 3) present the research no later than one year following receipt of the graduate degree; 4) be the sole or senior author and the only student author under consideration for the award; 5) submit the title by February 1 and abstract to be received by February 15.
Call for Nominations. Please submit nominations for Vice-President (1-year term, advances to President and IPP), and for the Distinguished Service Award. Listings of current and past officers and Distinguished Service Award recipients may be found on the nomination form. The Distinguished Service Award will be presented during the annual meeting banquet. Please take some time to think about colleagues who are worthy of recognition, and then take a little more time to submit a nomination. A Vice President will be elected for the term that begins after the annual meeting in 2002. Nominations Committee Chair Vern Damsteegt must receive nominations (clearly identifying office, nominee, as well as nominator) via mail, fax, or e-mail by February 1 to consider your nominations.
Vernon Damsteegt, Immediate Past President and Chair of the Nominations Committee
USDA ARS NAA FDWSRU
1301 Ditto Avenue
Fort Detrick, MD 21702
Phone: (301) 619-7307
FAX: (301) 619-2880
E-Mail: damsteeg followed by @ncifcrf.gov
Memorial Fund Graduate Student Travel Grant Award (Potomac Division). Click here for further information on criteria and application procedure
A second mailing will be sent out in February. It will contain registration information, a ballot for election of officers, meeting program information, and additional information about the meeting site. Program information will also be posted on this website.
If you did NOT receive an e-mail announcement of the meeting in early January, we may not have your e-mail address. If you do use e-mail, please include your address on the registration form or send it to abaudoin followed by @vt.edu, so you will be included in future (occasional) e-mailings.
Plan to attend the meeting this year! We look forward to your participation.
Sincerely,
Anton Baudoin, President
Jim Kotcon, Secretary-Treasurer
Timeline summary, Potomac Division meeting, March 4-6, 2002
|
Deadline |
Send to: |
|
|
Contributed paper or poster titles |
Feb 1 |
Jim Kotcon |
|
Nomination for Vice-President |
Feb 1 |
Vern Damsteegt |
|
Hotel Reservation |
Feb 4 |
Hotel |
|
Abstracts, for inclusion in abstract booklet |
Feb 15 |
Jim Kotcon |
|
Meeting pre-registration (to avoid higher fees) |
Feb 15 |
Continuing Education or website |
|
Applications for Graduate Student Travel Grant |
Feb 15 |
Anton Baudoin |
|
Election Ballots for Vice President |
Postmark by Feb 25 or bring to meeting |
Vern Damsteegt |
|
Potomac Division and ERCERIM meeting |
March 4-6 |